EN

ROLE DETAILS

Project Associates is a global strategic advisory firm. We deliver analysis, counsel, and impact, advising corporations, individuals, and governments on a wide range of complex communication issues, usually at the nexus of the political, business, and media worlds.

We are looking for an exceptional candidate to join our team as an office manager and team assistant to provide key administrative support in our London office. This is a rewarding and varied role providing an opportunity for ‘hands on’ experience and exposure to a wide variety of projects and people across the organisation. Successful candidates will be team players, eager to learn and develop new skills and will have excellent interpersonal abilities.

You will be joining a dynamic, diverse, and fast-growing company, which supports the development of team members within the business.

KEY TASKS

OFFICE DUTIES

> Greeting guests, setting up and clearing meeting rooms
> Scheduling and arranging meetings and travel for team members
> Answering company telephone and directing queries to the right person
> Opening and distributing the post, ensuring that private and confidential mail is dealt with in the absence of the addressee
> Receiving deliveries to office and ensuring they are stored appropriately
> Stock taking, replenishing supplies (paper, tea, coffee, water etc)
> Liaising with building management to ensure any buildings issues are dealt with promptly
> Covering for members of the admin team on an ad hoc basis
> Main point of contact for IT support ensuring issues are resolved in a timely fashion
> Formatting documents on an ad hoc basis
> Accurate and timely expense submission
> Always acting as an ambassador for the company
> Ad-hoc duties as may be required from time to time

SUPPLIER MANAGEMENT
> Main point of contact with company’s suppliers and contractors, regularly reviewing contracts to ensure value for money
> Managing and monitoring corporate memberships, subscriptions, and domains

ASSET MANAGEMENT
> Maintaining and updating records of IT equipment across the office (laptops, PCs, iPhones)
> Ordering, logging, and distributing office and IT equipment as required

SKILLS AND EXPERIENCE REQUIRED
> 1 to 2 years’ experience in a similar role would be helpful but is not a requirement. 
> Excellent organisational skills and attention to detail. 
> Discrete, proactive and solution orientated
> Self-confident with an ability to build relationships at all levels
> Language capabilities: a second language (German, French or Arabic) would be helpful but is not a requirement 

Date Added: 23rd November 2022
Closing Date: 23rd December 2022
Job Title: Office Manager / Team Assistant
Location: London
Salary: Competitive (dependent on experience) plus benefits
Length of Contract: Permanent

INTERVIEW/START DATE

Interview dates to be confirmed. Suitable candidates may be appointed before the closing date.

APPLICATION PROCESS

Please send your CV and cover letter to recruitment@projectassociatesltd.com with the subject line “Office Manager / Team Assistant”.  In your cover letter please include your notice period, current salary and salary expectations.

Due to the high volume of applications we receive, we may not be able to respond to all applicants.